Administrative Assistant

Lodi, CA

Post Date: 07/25/2018 Job ID: RMA-L010 Position Categories: Administrative:Receptionist/Admin Assistant Pay Rate: Depending on experience

A biotech manufacturing company in Lodi, CA is looking for an Administrative Assistant for the Site Director. This position works closely with the Site Leadership Team [SLT] to assist in communication, coordination and administrative activities related to Lodi Operations events, projects and daily management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to effectively manage multiple projects, while maintaining complex schedules and providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Responsibilities:

  • Site Director calendar administration
  • Answer incoming calls and assume other receptionist duties when needed
  • Organization, planning and event coordination including agenda development, invitations and hospitalities
  • Coordinating company meetings, events and sessions with other department assistants
  • Meetings notes and action item follow-up as required
  • Generate memos, emails and reports when appropriate
  • Respond to questions and requests for information
  • Organize and Maintain Site Director’s various files and folders for efficient recovery including training, expense, travel and project
  • Plan and coordinate all travel arrangements for the Lodi Site Director
  • Creating and maintaining presentations, documents, files, spreadsheets and databases as required
  • Arranging for the delivery of domestic and international packages
  • Preparing some financial, labor and headcount reports
  • Providing innovative ideas for improvement in all areas

Associate’s Degree in Business Administration

Minimum of 3 years’ experience working in a professional services environment

2-4 Years of experience in an Operations Administrative role

Strong Proficiency with Microsoft Office, Visio and Project with expertise in Outlook, Word, PowerPoint and Excel

Ability to analyze and revise operating practices to improve efficiency

Detail oriented and comfortable working in a fast-paced office environment

Excellent written and verbal communication skills

Superior organization skills and dedication to completing projects in a timely manner

Ability to manage time effectively, set priorities, and meet deadlines

PREFERRED QUALIFICATIONS:

  • Bachelor’s Degree in Business Administration
  • SAP ERP Experience
  • Experience working in Manufacturing or Injection Molding Operations
  • Work experience in a ISO and/or FDA regulated industry

For more than forty years, Richmar Associates has connected talented job seekers with Silicon Valley businesses from start-ups to Fortune 500. We specialize in the temporary and direct placement services business. Based in the Silicon Valley, Richmar offers staffing solutions that include temporary, temp-to-hire, payroll service, vendor management and direct placement services to clients in the High-Tech Industry.

Richmar is an Equal Opportunity Employer.


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